The Clearance Procedure regulation has been updated to make it consistant with MyCricket Procedure. This procedure will appear in the new regulations handbook. Please adhere to this procedure when considering clearance requests. Thanks, GCA Managament
15.1 Any player wishing to transfer from one Club to another within the GCA or the Barwon Region shall require a clearance except if they have not played within either Association within the previous 24 months from the last game played.
15.2 Clearances shall be open on August 1 of each year.
15.3 All clearances must be finalised by January 31 each year.
15.4 A Club receiving a clearance application in the correct manner (as per Regulation 15.7) shall at all times grant the clearance except when:
15.4.1 The player is unfinancial to the Club receiving the clearance application at the time of receipt of the clearance application.
15.4.2 The player requesting the clearance is under Club suspension for good reason prior to receipt of the clearance application.
15.4.3 The player has not completed a minimum of twenty five (25) senior games with the Club. (Twenty20 matches; and representative games played whilst still eligible for junior cricket shall not be deemed as recognised as ‘senior games’ for the purpose of this sub-regulation.)
15.4.4 The player has not completed an equal number of games in Senior Cricket as he has in Junior Cricket with the Club to a maximum of 20 games after becoming ineligible for Junior Cricket.
15.4.5 If the Club the player wishes to be cleared from has been relegated from a higher division (as determined by the Management Committee) and is in the first year of such relegation, the Club may refuse the clearance on the grounds of “Services Required”.
15.4.6 If the Club can prove beyond reasonable doubt the player requesting the clearance has been offered any inducement (other than that allowed by the Regulations), the clearance application shall be immediately referred to the Pennant Committee and if deemed necessary the Pennant Committee may refer the matter to the Investigation Committee for investigation and determination.
If the Club receiving the clearance application at the conclusion of the clearance application hearing believes it can justify the retention of the player on the grounds of “Services Required” the clearance application shall be immediately referred to the Pennant Committee for hearing and determination.
The hearing must be held within seven (7) days of the date it is received by the Pennant Committee. The player and the Club shall be notified in writing, electronic mail or telephone not less than forty-eight (48) hours before, of the hearing date.
Such determination shall be made after proper submission from the player and the Club.
15.5 A player may lodge a maximum of two clearance applications with the one Club in any one season.
15.6 In the event of the Club receiving the clearance application not complying with Regulation 15.7 the player may lodge his clearance application with the Pennant Committee, which may hear and determine the clearance.
15.7 Clearance Procedures
15.7.1 The Player will request directly to the Secretary of the destination club his intentions to get a clearance to that club, and the reason for that clearance.
15.7.2 The Secretary of the destination club will submit the clearance online, via MyCricket, with the reason the player is seeking a clearance.
15.7.3 The source club will get an email notifying them of the pending clearance.
15.7.4 The source club must respond to the clearance within seven days of receiving the notification of the clearance as per 15.4, by either granting the clearance, stating “more info” or denying the clearance online. Where a club denies a clearance, they must state why, with reference to regulation 15.4
15.7.5 If the source club wishes to meet with the player before granting the clearance, they need to make contact with the player, and respond “more info”, giving a contact number for the player to contact the source club, to organize this meeting. It will be compulsory for the player to attend the meeting.
15.7.6 If a further seven days pass, without a resolution, and the clearance still in the “more info” stage, either club or player can contact the Pennant Clearance Officer to assist in completing this clearance. The Pennant Clearance Officer will schedule a meeting of the player and club at a location, within the next 2 days, to complete the clearance process. It is up to the player or destination club to contact the Pennant Clearance Officer at this stage.
15.7.7 If granted or denied by the source club, no clearance is final, until the Pennant Committee complete the clearance.
15.7.8 The Pennant Committee will not follow up on a clearance unless requested to by player, or either club.
15.7.9 All clearances will be denied if no contact from either club, electronically or verbally for 10 days.
Any player refused a clearance under Regulations 15.4.1 - 15.4.6 or 15.7 may appeal to the Pennant Committee if he can show there are exceptional circumstances surrounding his application (eg: ‘restraint of trade’).
• Such appeal must be lodged with the Secretary of the GCA by the player a copy of which shall be sent to the Secretary of the Club refusing the clearance within seven (7) days of the refusal of the clearance application.
• The Pennant Committee may determine the appeal or may refer the appeal to the Investigation Committee for determination.
• The appeal must be heard within seven (7) days of the date it is received by the Secretary of the GCA. The player and the Club shall be notified in writing, electronic mail or telephone not less than forty-eight (48) hours before, of the hearing date of the appeal.
• A deposit of $50.00 shall be lodged by the player and $50.00 shall be lodged by the Club with the appeal and may be forfeited in part or whole to either party if the appeal is deemed frivolous. If a party to the appeal fails to pay the deposit of $50.00, the appeal will be determined in favour of the party complying with this sub regulation.
• No member of any affected Club in the appeal shall be allowed to be a sitting member on the Pennant or Investigation Committee.
Every determination of an appeal by the Pennant or Investigation Committee is final and conclusive.
A player may lodge only one appeal in any one season.